HR Software in Mumbai

HR Software in Mumbai

EasyHR is a cloud HR and payroll platform used by Mumbai SMEs across BFSI, pharma, media, shipping, real estate, and IT services. We handle Maharashtra Professional Tax, the Shops & Establishments Act, and Labour Welfare Fund out of the box. Our Mumbai team can come set you up in person, and pricing starts at ₹60 per employee per month. No minimum headcount.

What’s different about running HR in Mumbai

Mumbai HR isn’t just Bangalore HR with more humidity. A few things make it harder.

Most companies here run out of more than one place. A 200-person Mumbai business typically has a head office at BKC or Lower Parel, a factory or warehouse out at Thane, Bhiwandi, or Taloja, and a satellite branch in Navi Mumbai. Each location ends up with its own biometric device, often its own legal entity, sometimes its own pay structure. Your HR system has to reconcile all of that cleanly, or it leaks into spreadsheets.

Maharashtra’s statutory load is also heavier than most states. PT has separate slabs for men and women, monthly remittance, half-yearly returns, and a one-time ₹300 (instead of ₹200) bump in February that catches teams out every year. The 2017 Shops & Establishments Act, with the 2025 amendments, covers daily and weekly hours, overtime caps, weekly-off rules, and leave accrual. LWF wants ₹6 from the employee and ₹18 from the employer, twice a year. A lot of HRMS products configured generically for “India” miss at least one of these.

Then there’s the monsoon. June through September, WFH spikes whenever the trains stop running. Your attendance system needs to flip between office geofence and home selfie without HR manually recategorizing entries every Tuesday.

And the commute itself drives a real field-attendance need. A sales rep with meetings in Andheri at 10, BKC at 1, and Worli at 4 isn’t going to fill out a timesheet at 9pm. They’ll mark attendance with a single tap or they won’t mark it at all.

EasyHR is built for Mumbai SMEs by default. You can configure it for other things, but the defaults assume you’re working here.

Maharashtra compliance, ready out of the box

Set the office location to Maharashtra and the statutory rules switch on. The slabs and rates come pre-configured, including the slab change in February.

Professional tax (Maharashtra, FY 2026-27)

Monthly salary	Men (₹)	Women (₹)
Up to ₹7,500	Nil	Nil
₹7,501 - ₹10,000	175	Nil
₹10,001 - ₹25,000	200 (300 in Feb)	Nil
Above ₹25,000	200 (300 in Feb)	200 (300 in Feb)

EasyHR deducts the right amount each month, handles the gender-based slab difference, and generates Form III-B for the monthly return and the half-yearly Form V. It also tracks penalty interest (1.25% per month for employees, 2% for employers), so your finance team gets a warning before a missed remittance turns into a notice.

Shops & Establishments Act 2017 (with the 2025 amendments)

The attendance and leave engine enforces the parts that matter day to day:

• 9-hour daily and 48-hour weekly limits on work
• A 30-minute break required after 5 continuous hours
• A 10.5-hour cap on the total spread of a working day
• Overtime capped at 125 hours per quarter
• 24 consecutive hours of weekly off
• 8 days of casual leave per year (lapses if unused)
• 1 day of earned leave for every 20 days worked, once the employee has crossed 240 days of service

The system flags overtime that’s about to breach the quarterly cap, employees getting close to the 10.5-hour daily spread, and missed weekly offs. You see them as warnings, not as audit findings six months later.

A few other Maharashtra-specific things

The Labour Welfare Fund contribution (₹6 employee, ₹18 employer) goes out twice a year in June and December. Maternity benefits are tracked at the 26-week entitlement, anchored to the right start date. Mumbai Municipal Corporation holidays are pre-loaded for each calendar year.

The full statutory feature list is on the payroll software page.

Mumbai industries we work with

The HR workload looks fairly different across sectors here, so the configuration does too.

For BFSI customers (banks, NBFCs, insurance, BSE/NSE-listed or member firms based around Lower Parel, BKC, and Nariman Point), the configuration covers KYC-grade employee verification, structured background checks, SEBI and RBI training compliance, trading-floor attendance windows, and asset issue and return tracking for compliance-sensitive devices. There’s more on the BFSI HR software page.

Pharma and life sciences customers along the Mumbai-Thane belt (Worli, Andheri, Thane MIDC, Taloja) need audit-ready GMP training records, shift rotations for production lines, certifications for controlled-substance handlers, and clean change-of-role audit trails.

In media and entertainment (Andheri, Goregaon Filmcity, the Lower Parel media houses), the workload is project-based payroll, contract and freelance workforce management, royalty handling, and short-term assignment tracking.

Shipping and logistics customers around JNPT, Nhava Sheva, and the Bhiwandi-Taloja warehousing belt use field-force GPS attendance, geofencing for port shifts, rotational night-shift handling, and split payroll for crew versus shore staff. More on the IT and logistics fit.

Real estate and infrastructure customers (Lodha, Macrotech, Godrej Properties, K Raheja) need site-based attendance across multiple active projects, contractor tracking, and mobile-first onboarding for site engineers and supervisors.

For IT and startups in BKC, Lower Parel, Powai, Andheri East, and Goregaon, the work is around remote onboarding, asset issue and return, performance review cycles, and OKR tracking.

What this looks like in practice

Take a 220-employee BFSI back-office (we’ll keep them anonymous). They run out of three places: a head office at Lower Parel, a processing centre at Thane West, and a satellite at Navi Mumbai’s CBD Belapur.

Their monthly payroll pulls attendance from three biometric vendors, one per location, into a single run. PT, PF, ESI, TDS, and LWF all calculate and remit on schedule. Form 16 generation is centralized.

Through monsoon, attendance switches from office geofence to home selfie when WFH kicks in, then flips back when their team is back commuting. HR doesn’t touch it.

Their sales team uses GPS attendance during the day. Lower Parel client at 11, Bandra agency at 2, Andheri vendor at 5, all geo-tagged. Nobody fills timesheets in the evening.

In January, when a chunk of the team is running the Mumbai Marathon, leave applications for registered participants auto-approve and the rest of the queue stays clean.

Compliance work that used to take three days each cycle, like the half-yearly PT returns, the December LWF remittance, and S&E Act overtime audits, now runs as a single-click report.

Why teams here pick EasyHR

There’s a Mumbai team. We do in-person implementation across South Mumbai, the Western and Eastern suburbs, Thane, and Navi Mumbai. Most setups finish in 7 to 14 days.

We’re Maharashtra-aware from day one. The PT slabs, S&E Act rules, LWF schedule, and MMC holidays are all pre-configured. You don’t spend the first week of implementation explaining state-specific rules to a customer success rep who’s never run a Maharashtra payroll.

Pricing starts at ₹60 per employee per month, billed in INR with clean GST on invoices. There’s no minimum-employee cliff. The full breakdown is on the pricing page.

You can reach us by phone at +91-99302-05985 during business hours, or schedule an in-person demo at your office.

It’s a single product. HR, attendance, payroll, and statutory compliance all sit in one place — not Zoho People plus Zoho Payroll, not greytHR plus a separate compliance tool. One invoice, one admin console, one upgrade path. If you’re comparing, we have writeups on Keka, greytHR, and Zoho People.

What people usually ask

Does EasyHR handle Maharashtra Professional Tax automatically? It does. The slabs are pre-loaded with the male and female differentiation, the February ₹300 catch-up, the half-yearly Form V, and penalty-interest tracking. We update the slabs each fiscal year so you don’t have to.

What does it cost for a Mumbai SME? ₹60 per employee per month on the Starter tier. There’s no minimum headcount, so a 12-person team pays for 12 people. The pricing page has the tier breakdown.

Can I run payroll for multiple Mumbai locations from one account? Yes — whether your locations are separate legal entities (HQ at BKC, factory at Thane, branch at Navi Mumbai) or branches under a single entity. The payroll consolidates while per-location reporting stays clean for audits.

Does it work for office staff and field staff? Both. Biometric for office, selfie plus GPS plus geofencing for field, sales, and site staff, on one platform with one report. Selfie attendance is included, not a paid add-on.

How long does implementation take? Usually 7 to 14 working days for a 50- to 250-person company. The Mumbai team can do in-person setup at your office. We also run one parallel payroll cycle before cutover so you can compare outputs against your previous system line by line.

Are you compliant with the 2025 Maharashtra S&E Act amendments? Yes. The 9-hour daily and 48-hour weekly limits, the 10.5-hour spread cap, the 125-hour quarterly overtime ceiling, the 30-minute break rule, and weekly-off enforcement are all in the attendance engine.

Can I migrate from Keka, greytHR, or Zoho People? Yes — we do migrations off all three regularly. Standard scope is employee master, year-to-date payroll history, leave balances, document attachments, org structure, and statutory entity setup. Migration is included in onboarding, no separate fee. Five to ten working days end to end, including a parallel payroll cycle.

Do you handle Mumbai’s monsoon WFH switching? Yes. Selfie plus GPS with home and office geofences, and the policy switches automatically when your team is back commuting. You don’t reconfigure anything each June.

Get in touch

The fastest way to see EasyHR with your data is to talk to the Mumbai team.

Call +91-99302-05985 during business hours, or start a 14-day free trial and we’ll set up a Mumbai-specific demo within one business day.